§ 4.12.010. Purpose, composition, meeting frequency and qualifications.

(A)

Purpose. A committee appointed by the City Council to advise the City Council on the expenditure of the City Beautification and Tourism Development Fund and to make final decisions as to the dispensation of any marketing funds that have been set aside under the separate contract references in section 3.20.240(C).

(1)

Any recognized nonprofit organization may petition the Committee for funding pursuant to the provisions of this chapter. Petitions for funding shall be delivered to the Tax Administrator from August 1 to August 31 and from February 1 to February 28.

(2)

The petition shall state the name of the organization to be funded, the amount of funds requested, a description of the project to be funded and a statement of how the project will comply with the requirements of section 3.20.240.

(3)

Upon receipt of the funding petition, the Tax Administrator or designee shall convene a meeting of the Transient Lodging Tax Expenditure Committee. The Transient Lodging Tax Expenditure Committee shall meet to review applications no later than 90 days following June 30 and December 31. The Committee shall meet in open session to consider the funding request and upon the conclusion of its deliberations shall forward to the City Council a written expenditure recommendation. The City Council shall consider this recommendation at its next regularly scheduled meeting.

(4)

All organizations funded under this chapter shall provide, for the period of time they are funded under this chapter, and at no expense to the City, semi-annual financial reports. The reports shall be due in the office of the Tax Administrator or designee no later than August 1 for the six-month period ending June 30 and no later than February 1 for the period ending December 31. These reports shall be reviewed within 30 days by the Tax Administrator and the Transient Lodging Tax Expenditure Committee.

(5)

The financial report shall provide a detailed listing of the expenditure of funds received under this chapter with sufficient supporting documents attached so that the City Council can be satisfied that the funds were expended as intended by the Transient Lodging Tax Expenditure Committee and the City Council.

(6)

The Transient Lodging Tax Committee may, at any time, recommend to the City Council the rescinding or discontinuance of projects that have not conformed to the criteria established under section 3.20.240 or noncompliance with the representations of the application and any agreements made a part thereof.

(7)

The Transient Lodging Tax Expenditure Committee may advise the City Council on any matter pertaining to the transient lodging tax and recommend to the City Council the adoption, amendment or repeal of ordinances pertaining to the transient lodging tax.

(B)

Composition and meeting frequency. The Committee shall be composed of member of the City Council appointed by the Mayor as liaison, five members and one ex officio member as follows:

(1)

One member of the City Council; non-voting member;

(2)

Four representatives of the lodging industry with a lodging facility within the City limits with voting powers;

(3)

One citizen at large with voting powers;

(4)

Ex officio: the Tax Administrator or Treasurer as a non-voting member.

(C)

Qualifications. Qualifications are detailed in the Composition portion of this section.

(Code 1981, §§ 3.20.010, 3.20.250; Ord. No. 393, 5-18-1993; Ord. No. 424, 12-20-1994; Ord. No. 470, 7-1-1997; Ord. No. 591, 9-15-2009; Ord. No. 600, 12-1-2009)