§ 2.36.240. Use of legal and professional services.

(A)

All information to and from the City Attorney shall be funneled through the City Administrator or their designee. The City Administrator shall confirm the appropriateness of the information transfer with the Mayor, or the City Council President in the absence of the Mayor.

(B)

All Planning Commission requests for legal opinion shall be submitted in writing. All Planning Commission requests for legal services shall be directed to the City Administrator. In the event of the absence of the City Administrator, the Mayor, first, then the City Council President shall assume the responsibility. All requests are to be made through the Department Head who will contact the Mayor or the City Council President in the absence of the Mayor.

(C)

The City Attorney shall not deal directly with a developer's legal agents, or individuals desiring to initiate actions requiring Council and/or Planning Commission approval, unless directed to do so by the City Council.

(D)

Attorneys representing developers and/or others shall direct all matters regarding the City to the attention of the Jacksonville City Council. The City Council will determine the appropriate disposition of the referenced matter and whether the matter is capable of being resolved by City Council action or requiring legal services.

(E)

All records of billing submitted to the City for professional services shall reflect the subject and topic of each and every topic area (for example, phone call re: (topic) and to whom; conference/meeting re: (topic and purpose)). Likewise, the Mayor shall maintain a similarly detailed record of telephone calls and payable meetings with professional staff for Council review.

(Code 1981, § 2.36.240; Ord. No. 392, 4-6-1993)